Industries We Serve
Automating Order Entry for Distributors and Manufacturers
Transform How You Process Purchase Orders
If your customers send purchase orders as email attachments, and your team spends hours manually entering those orders into your ERP or order management system — Backoffice AI is built for you.
We help distributors and manufacturers eliminate repetitive data entry, reduce costly errors, and accelerate order processing using AI that’s purpose-built for complex B2B transactions.
Manufacturers
For manufacturers, accuracy and speed in processing customer orders are vital. Many still rely on back-office teams to rekey emailed purchase orders, which slows down fulfillment and introduces risk.
Backoffice AI automates purchase order processing for manufacturers by:
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Capturing order data from any file format
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Mapping it to your ERP or MRP system
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Matching against customer pricing agreements and BOMs
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Highlighting discrepancies for human verification
Manufacturers using Backoffice AI process more orders without adding headcount — gaining agility and responsiveness in their supply chains.
Industries that benefit include:
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OEM and contract manufacturers
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Electronics and component producers
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Industrial equipment and parts manufacturers
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Consumer goods and packaging producers
Distributors
Distributors face constant pressure to process orders quickly, maintain pricing accuracy, and keep inventory flowing. But when every customer sends POs in a different format — PDFs, Excel files, scanned documents — your team ends up buried in manual work.
Backoffice AI automates your order entry workflow:
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Reads and extracts data from emailed purchase orders
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Validates SKUs, quantities, and pricing against your product catalog
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Pushes verified orders directly into your ERP or order management system
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Flags exceptions for quick human review
You get faster order turnaround, fewer errors, and lower operational costs, all while freeing your team to focus on customer service and growth.
Common distribution sectors we support:
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Electrical and industrial distributors
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Plumbing, HVAC, and building supply wholesalers
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Automotive and aftermarket parts distributors
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Foodservice and packaging suppliers
The Order Emails Automation Use Case
If your customers send POs as attachments to emails, and your team manually enters them into your system — Backoffice AI automates that entire process.
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Emails and attachments are automatically captured.
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AI extracts all key fields, including customer, line items, shipping addresses, shipping methods, pricing, quantities, and SKUs.
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With integrations, the system validates data against your internal records.
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Orders are pushed directly into your ERP or commerce platform (Shopify Plus, BigCommerce, or via API).
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Exceptions are flagged for quick review before submission.
The result: up to 80% faster order processing and a 40–60% reduction in manual data entry costs.
Why Backoffice AI Is the Right Choice
| ADVANTAGE | WHAT IT MEANS FOR YOU |
| Purpose-Built for Distributors & Manufacturers |
Handles complex pricing tiers, product variants, and multi-line orders |
| Seamless System Integration |
Works with your ERP, Shopify Plus, or BigCommerce platform |
| “Trust but Verify” AI Design |
Automates with confidence while giving your team control over exceptions |
| Scalable & Secure |
Built to grow with your business without compromising accuracy |
| Fast ROI | Most customers see payback in weeks, not months |
Start Automating Your Order Entry Today
Stop wasting hours rekeying orders.
Let AI handle the data, while your team handles the customers.
Schedule a Demo to see how Backoffice AI can cut your order processing time in half.